New Year, New Bylaws… Notice of Proposed Amendments to SWALL Bylaws
2018-2019 Constitution and Bylaws Committee (Jennifer Laws and Cassie DuBay), together with the SWALL Executive Board
Building on the work of the 2017-2018 Constitution and Bylaws Committee, the current Committee has finalized proposed amendments to SWALL’s Bylaws. The Executive Board will submit the proposed amendments for a membership vote in March 2019 to take effect at the close of the 2019 SWALL Annual Meeting. In accordance with Article 9 of the current SWALL Bylaws, the Board provides this notice of the proposed amendments and voting.
You may review the proposed amendments and other relevant materials in an online folder here. The folder contains the proposed amended bylaws with track changes, a summary table, a summary report, and a summary of information about quorum requirements from other chapter presidents. Please review the summary table and summary report for an overview of the proposed changes.
After review of the proposed amendments, the Board submitted two questions to the Committee. The Committee would like to summarize those questions and its responses for the membership.
Quorum Amendments (Article 4.5)
The proposed amendment revises the quorum requirement to 15 members registered at a meeting. The Board asked whether this number is too low. The Committee responded that such a quorum, as a percentage of SWALL members, is significantly higher than the percentage required by AALL (50 members registered at a meeting, approximately 1.5% of AALL members). As of January 15, 2019, SWALL’s current membership includes 102 voting-eligible members. Using this year as a reference, quorum would be satisfied with approximately 15% of its members present for a vote. President Jeff Woodmansee solicited information on quorum requirements from other chapter presidents. 15 members is in line with the responses received. Please see Chapter Presidents’ Responses re Quorum here for more details about other chapters’ requirements.
Dues Amendments (Article 3.2)
The current Board discussed the process for raising SWALL dues in the future, the current process for setting membership dues amounts, and what the process would look like with the proposed amended bylaws. Currently, an affirmative 2/3 vote of the membership is required to amend the dues in any way.
Under the proposed amendments, the SWALL membership could raise dues by any amount with a majority vote at a business meeting or via written or electronic vote. If the dues increase proposal were to come from the Board, 30 days notice to the membership would be required. In addition, the proposed amendments would allow the Board to make small dues increases without a membership vote, not to exceed the Gross Domestic Product Deflator of the US Bureau of Economic Analysis. Currently, such an increase would be approximately $0.49. The proposed amendments also impose an obligation on the Board to publish dues information on the SWALL website in a timely manner.
To vote on the proposed bylaws amendments, you must be a member in good standing and have paid your dues for the 2018-2019 fiscal year. If you have not yet paid your dues, you may review membership and payment information here.